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School Administrator (supporting classroom staff)

View this career for different education levels:

Primary Secondary Post-16

School administrators who support classroom staff play a vital role in the smooth running of schools. Their duties include handling paperwork, managing records, helping with school communications, and assisting teachers with resources. They may organise timetables, arrange meetings, and deal with parents or external visitors. This role requires strong organisational skills, attention to detail, and good interpersonal abilities. Most positions are based in primary or secondary schools, and administrators often work as part of a wider office team. Progression can lead to senior administrative or office manager roles within education.

School Administrator (supporting classroom staff)

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📊 Statistics

Average Salary

School administrators in the UK typically earn between £18,000 and £28,000 per year, depending on experience and location.

Employment Numbers

There are over 60,000 support staff working in administrative roles across UK schools.

Working Hours

Most school administrators work 37 hours per week, following the school term calendar.

🚀 Careers in this path

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Attendance Officer

Monitors pupil attendance, works with families and staff to improve attendance rates, and ensures accurate record-keeping.

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Examinations Officer

Organises and manages school exams, liaises with examination boards, and ensures secure and fair exam procedures.

Special Educational Needs (SEN) Administrator

Supports the SEN team by organising paperwork, arranging meetings, and maintaining records for pupils with special educational needs.

Get the Right Qualifications

Achieve GCSEs or Equivalent

Most school administrator roles require at least GCSEs in English and maths.

Good literacy and numeracy skills are essential for school administration work. Aim for at least a Grade 4 or C in English and maths. If you do not already have these qualifications, you may be able to take equivalent functional skills courses at a local college.

Consider Further Study

Courses in administration, business, or IT can boost your employability.

You could take a Level 2 or 3 qualification in Business Administration or a similar subject. These can be completed at college or through an apprenticeship. Having strong IT skills is highly desirable, so consider taking courses in office software such as Microsoft Office or Google Workspace.

Gain Relevant Experience

Volunteer or Work in a School Setting

Experience in a school or office environment is valuable for this role.

You could volunteer at a local school, helping with administration or classroom support. Alternatively, part-time jobs in offices, libraries, or reception areas can help you develop relevant skills such as communication and organisation.

Develop Office and IT Skills

Practical office skills are essential for school administrators.

Practice using word processing, spreadsheets, and email. Many schools use specific management information systems, so familiarity with general IT systems is helpful. Consider asking about shadowing opportunities to see how school offices operate.

Apply for School Administrator Roles

Search for Vacancies

Look for school administrator or office assistant jobs on school websites and local authority job boards.

Check local council websites, school career pages, and general job sites for open positions. Be sure to tailor your CV and cover letter to highlight your administrative skills, experience, and enthusiasm for supporting education.

Prepare for Interviews

Demonstrate your communication, organisation, and teamwork skills during interviews.

Typical interview questions may include scenarios about managing busy workloads, working with teachers, or handling confidential information. Practise answering questions clearly and professionally. Show your commitment to supporting the school community and willingness to learn.

🎯 View Apprenticeships

Explore relevant apprenticeships that can help you kickstart your career in School Administrator (supporting classroom staff). Apprenticeships offer hands-on experience and training while earning a wage.

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Career Progressions

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Sample Qualifications

A School Administrator supporting classroom staff shares similarities with a School secretary as both roles involve organisational tasks, communication with staff and parents, and ensuring the smooth daily running of the school environment. Both positions require admin skills and a supportive role within the school setting.

How to become

You can get into this job through:

  • a college course
  • working towards this role
  • applying directly

College

You could complete a college course to get some of the skills needed for this job. Courses include:

  • Level 2 Award in Support Work in Schools
  • Level 3 Diploma in Business Administration
  • T level in Management and Administration

Entry requirements

You'll usually need:

  • 2 or more GCSEs at grades 9 to 3 (A* to D), or equivalent, for a level 2 course
  • 4 or 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, for a level 3 course

  • 4 or 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, including English and maths for a T Level

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Apprenticeship

You can get into this job through a business administrator advanced apprenticeship or a school business professional higher apprenticeship.

Entry requirements

You'll usually need:

  • 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, including English and maths, for an advanced apprenticeship
  • 4 or 5 GCSEs at grades 9 to 4 (A* to C) and A levels, or equivalent, for a higher or degree apprenticeship

More Information

Work

You could start as an admin assistant in a larger school or multi-academy trust and work your way up to a post with more responsibility.

Direct Application

You could apply directly to become a school secretary. Employers would expect you to have a good standard of general education and experience of office work.

You should be able to use common office software including spreadsheets. Knowledge of accounts packages would also be helpful, although employers may provide training in some of these.

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